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Thursday
Mar312011

AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
APRIL 4, 2011
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Invocation
2. Flag Salute
3. Call to Order
4. Roll Call
5. Discussion and Consideration of minutes for the Regular Council Meeting March 7, 2011.
6. Discussion and Consideration of minutes for the Special Council Meeting March 24, 2011.
7. Review of expenditures and discussion of purchase orders.
8. Review of Financial Statements.
9. Discussion and consider action on a Proclamation to proclaim May as the “American Cancer Society Relay For Life Month”.
10. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
11. Discussion and consider action on budget amendment #1 for the fire department ($120,000 squad truck approved from 2010 budget, carry over purchase order), $19,084 for washer/dryer and the municipal court ($1,000).
12. Discussion and consider action on Ordinance #757 amending section 7-102A of the ordinances of the City of Tecumseh providing for the repeal of ordinances inconsistent herewith and providing for emergency.(Purchasing Agent)
13. Discussion and consider action on Ordinance #758 amending section 7-104 of the ordinances of the City of Tecumseh providing for the repeal of ordinances inconsistent herewith and providing for emergency.(Competitive Bidding)
14. Discussion and consider action on Ordinance #759 amending section 7-105, 7-105A, 7-105D of the ordinances of the City of Tecumseh providing for the repeal of ordinances inconsistent herewith and providing for emergency.(Purchasing)
15. Discussion and consider action on Ordinance #760 amending section 5-702A Oil & Gas Permits and providing for emergency.
16. Discussion and consider action on Ordinance #761 amending section 5-703A Blanket Bond or blanket letter of credit for Oil & Gas production and providing for emergency.
17. Discussion and consider action on the CDBG Water/Wastewater application and pertaining application forms:
a. Citizen participation plan,
b. Application summary,
c. Section 102
d. Strategic Planning Processes verification,
e. Detailed line item budget, and
f. LMI Survey Forms.
18 Discussion and consider action on Resolution #2011-01 for the CDBG Water/Wastewater application.
19 Discussion and consider action on a Proclamation proclaiming April, 2011 as Fair
Housing Month.
20 Discussion and consider action on Resolution #2011-02 for Fair Housing.
21 Discussion and consider action on Resolution #2011-03 Project Agreement for Federal Aid Improvements on Gordon Cooper Drive.
22 Discussion and consider action on Project Agreement with the Oklahoma Department of Transportation and the City of Tecumseh.
23. Discussion on amending ordinances and charter covering the Emergency Management Department.
24. Discussion and action on Citizen Potawatomi Housing Authority v. City of Tecumseh and Tecumseh Utility Authority CIV-2011-29 (action to vacate a very small portion of 3rd street in the 300 block of South 3rd street), including a possible executive session pursuant to 25 Okla. Stat. 207(B)(4).
25 NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
26. Adjournment

Next Regular Meeting: Monday, May 2, 2011.
Posted at Tecumseh City Hall and Council Chambers
March 30, 2011
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
APRIL 4, 2011
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of minutes of the Regular TUA Meeting March 7, 2011.
4. Discussion and Consideration of minutes of the Special TUA Meeting March 24, 2011.
5. Review of expenditures and discussion of purchase orders.
6. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND A LIMIT OF 3 MINUTES PER INDIVIDUAL.
7. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
8. Adjournment

Next Regular Meeting: Monday, May 2, 2011.
Posted at Tecumseh City Hall and Council Chambers
March 30, 2011
1:00 p.m.

______________________________
Cathy Condit, Secretary

Monday
Mar212011

AGENDA
TECUMSEH CITY COUNCIL
SPECIAL MEETING
MARCH 24, 2011
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Invocation
2. Flag Salute
3. Call to Order
4. Roll Call
5. Discussion and Consideration possible action accepting/awarding bid to maintain the Tecumseh Cemetery.
6. Discussion and Consideration possible action accepting/awarding bid for a 75’ Ladder Fire Truck.
7. Discussion and Consideration possible action accepting/awarding bid for Washer/Dryer for the Fire Departmentc.
8. Adjournment

Next Regular Meeting: Monday, April 4, 2011.
Posted at Tecumseh City Hall and Council Chambers
March 21, 2011
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
SPECIAL MEETING
MARCH 24, 2011
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of possible action on a temporary easement with Frank Oliver and Yvonne Oliver.
4. Discussion and Consideration to apply for a CDBG Grant for the Water Treatment Plant.
5. Discussion on C.H. Guernsey and Company Rate study.
6. Adjournment

Next Regular Meeting: Monday, April 4, 2011.
Posted at Tecumseh City Hall and Council Chambers
March 21, 2011
1:00 p.m.

______________________________
Cathy Condit, Secretary

Wednesday
Mar022011

AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
MARCH 7, 2011
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Call to Order
2. Roll Call
3. Invocation
4. Flag Salute
5. Discussion and Consideration of minutes for the Regular Council meeting February 7, 2011.
6. Review of expenditures and discussion of purchase orders.
7. Review of Financial Statements.
8. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
9. Presentation by Anne Master, Pioneer Library Systems, speaking on behalf of library, updates and basic information.
10. Discussion on purchasing and bidding practices.
11. Discussion and consider action on nominating someone for the 2011 Board of Trustees of the Oklahoma Municipal Assurance Group.
12. Discussion and consideration applying for the Oklahoma Highway Safety grant for the Police Department.
13. Discussion and consideration to advertise for bids to repair/fix/re-roof the Police Department roof at 109 W. Washington Street.
14. Discussion and consider action on a proposal from Brannyn McDougal, Gray Planning Services, LLC; updating the City of Tecumseh Comprehensive Plan cost estimate is $29,000.
15. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
16. Adjournment

Next Regular Meeting: Monday, April 4, 2011.
Posted at Tecumseh City Hall and Council Chambers
March 2, 2011
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
MARCH 7, 2011
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of minutes of regular TUA Regular Meeting February 7, 2011.
4. Review of expenditures and discussion of purchase orders.
5. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND A LIMIT OF 3 MINUTES PER INDIVIDUAL.
6. Discussion and consideration for March 24, 2011 @ 6:00p.m. For a Public Meeting or Special Council Meeting on the findings of the Utility Rate Study from C.H. Guernsey & Company.
7. Consideration and action on the Cooperative Water Agreement with Pottawatomie County Rural Water District No. 3.
8. Consideration and action to authorize the City Manager to purchase Filter Control items, including two operator interface panels and related equipment from Haynes Equipment Co. for a price not to exceed $50,000.00.
9. Consideration and action to authorize the City Manager to contract with McClain Electrical Contractor, Inc. to install and connect the filters and related electrical equipment for the waste water treatment plant for a price not to exceed $18,000.
10. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
11. Adjournment

Next Regular Meeting: Monday, April 4, 2011.
Posted at Tecumseh City Hall and Council Chambers
March 2, 2011
1:00 p.m.

______________________________
Cathy Condit, Secretary

Friday
Feb042011

AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2011
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Call to Order
2. Roll Call
3. Invocation
4. Flag Salute
5. Discussion and Consideration of minutes for the Regular Council meeting January 3, 2011.
6. Review of expenditures and discussion of purchase orders.
7. Review of Financial Statements.
8. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
9. Discussion and Consideration to accept the 2009 Audit, Casey Russell presenting audit.
10. Discussion and Consideration to Request release of Funds for the 2010 Capital Fund Program for the City of Tecumseh to the Housing Authority.
11. Discussion of City of Tecumseh permit fees for oil wells and other fees compared to other surrounding towns.
12. Discussion and Consideration of appointing Randy Gilbert to a 6 year term on the Tecumseh Growth and Development Board.
13. Discussion and Consideration of appointing Willis Faye Motley to a 3 year term on the Planning Commission Board.
14. Discussion and Consideration of an Intergovernmental Agreement between the City of Tecumseh and the Oklahoma Department of Transportation.
15. Discussion and Consideration of advertising for bids to maintain the Tecumseh Cemetery.
16. Discussion and Consideration of advertising for bids for a Fire Truck.
17. Discussion and Consideration to accept and award bids for an Extraction Tool for the Fire Department.
18. Discussion and Consideration to declare as surplus property a Bower Air Compressor from the Fire Department.
19. Discussion and Consideration to apply for a Fire Prevention Grant for the Fire Department.
20. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
21. Adjournment

Next Regular Meeting: Monday, March 7, 2011.
Posted at Tecumseh City Hall and Council Chambers
February 2, 2011
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
FEBRUARY 7, 2010
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of minutes of regular TUA Regular Meeting January 3, 2011.
4. Review of expenditures and discussion of purchase orders.
5. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND A LIMIT OF 3 MINUTES PER INDIVIDUAL.
6. Discussion and Consideration to accept the 2009 Audit, Casey Russell presenting audit.
7. Discussion and Consideration to allow city manager to purchase a pump for water treatment plant, up to $20,000(estimate).
8. Discussion and Consideration of request to seek bids for two new buildings at the water treatment plant at an estimated cost up to $150,000.
9. Discussion and Consideration replacing air control valves for filtering system at water treatment plant (estimate is $15,000).
10. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
11. Adjournment

Next Regular Meeting: Monday, March 7, 2011.
Posted at Tecumseh City Hall and Council Chambers
February 2, 2011
1:00 p.m.

______________________________
Cathy Condit, Secretary

Friday
Jan142011

TECUMSEH CEMETERY ADVISORY BOARD
TECUMSEH, OKLAHOMA

REGULAR MEETING

JANUARY 18, 2011 3:30 P.M.

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF MINUTES OF OCTOBER 19, 2010

4. REVIEW FINANCIAL REPORT

5. CONTINUE DISCUSSION OF SCATTERING OF CREMATED REMAINS
AT THE CEMETERY.

6. FOLLOW-UP IN REFERENCE TO CAPITAL IMPROVEMENTS TO THE
TECUMSEH CEMETERY WITH FUTURE ITEMS THAT NEED TO BE
FIXED, UPDATED OR BUILT.
(NOTE: BE PREPARED TO BRING SUGGESTIONS WITH YOU THAT
YOU WOULD LIKE TO SEE FIXED, UPDATED OR BUILT AT THE
CEMETERY)

7. CITY MANAGER’S REPORT

8. NEW BUSINESS

9. ADJOURNMENT